Division of labor

Task	Time consumption	Person
Secretary of the meeting	The entire meeting Can be combined with checking participants against the electoral roll (members register). Electoral roll (members register)
Check participants against members register / keep track of electoral roll	Before the meeting Potentially in connection to voting
Administer screen sharing Are all screen sharing to be done from the same screen, or shall the rapporteur share his or her own screen? If the latter is the case, the transfer need to work well. If the former, someone needs to take care of the screen to be shared.	The entire meeting Can be combined with the task of doing polls, cleaning after polls, keeping track of order of speakers. Keep track of the chat
Oversee the technical aspects Be available for questions from participants Be prepared to act if someone tries to take over / hijack the meeting	The entire meeting Can be combined with friendly space - officer
Arrange polls in the polling function Arrange polls in the polling function Show results from polls Clean polls in the meeting system.	In connection to voting
Clean after voting via acclamation Make sure to clean when people have voted via acclamation / with the buttons.	After voting
Keep track of order of speakers Keep a look out if someone raises their hands. Organize a order of speakers, keep track of the order to help the chair of the meeting.	The entire meeting
Keep track of the chat Keep track if there are requests of points of orders incoming in the chat.	The entire meeting
Friendly space-officer Be available if someone experiences discrimination or harassment and notify other officials. Be available if discrimination or harassment takes place. Inform host that discrimination or harassment takes place, so that measures can be taken.	The entire meeting

Person 1:

Secretary of the meeting

Check participants against members register / keep track of electoral roll

Person 2:

Organize screen sharing

Organize polls in the polling function

Clean after votes via acclamation / buttons

Person 3:

Oversee the technical aspects

Friendly space-officer

Keep track of order of speakers

Keep track of the chat