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Chapters reports/2013-06

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Overview of this month

Joint board meeting between WMSE and WMNO

The purpose of this section is to provide a brief overview of this report. Please use no more than 1-2 paragraphs to address the questions outlined below. You will have an opportunity to address these questions in detail elsewhere in this report.

CHANGES: Please describe how you changed your plans and budget based on the FDC allocation approved by the Board in December 2012, and your rationale for these changes. You can then use the changed plans and budget as the basis on which to report back on the last month.

  • No changes were made.

HIGHLIGHTS: What were 1–2 important highlights of the past month? (These may include successes, challenges, lessons learned.)

  • Joint board meeting between Wikimedia Sverige and Wikmedia Norge where experiences were shared and future cooperations discussed.
  • Accreditation to the Royal wedding.
  • Several edit-a-thons in the Europeana Awareness project.

WIKI-FOCUS: What Wikimedia projects was your entity focused on (e.g., Wiki Commons, French Wiktionary) this month?

  • Wikipedia and Commons mostly, through the workshops and edit-a-thons.

GROWTH: How did your entity grow over the past month vs. the previous month (e.g., Number of active editors reached/involved/added, number of articles created, number of events held, number of partipants reached through workshops)?

  • Editors involved in chapter activities: 70+
  • Media uploaded: 884 files
  • Persons engaged in workshops and seminars: 12
  • New chapter members: 5

Swedish Wikipedia passed 1,000,000 articles 14 June which sparked a global communitys wide discussion on bot-generated articles.

Progress toward this year's goals/objectives

This section addresses the impact of the programs / initiatives* and objectives your entity has implemented over the past month and the progress your entity is making toward meeting this year's goals. We understand that some metrics may not be applicable in this monthly report, so please add metrics here if they are applicable.

*In the last round, the FDC used the term 'initiative', but this round, we are using the term 'program.'

Community support

Community support
One of the photos from the accredited volunteer.
What are the objectives of this program? Please include metrics.
  • Getting more underrepresented groups into the projects
  • Increasing editors' satisfaction
Progress against these objectives (include metrics and # of volunteers/staff involved)?
Activities conducted.
  • We helped a volunteer get accreditation at the Princess Madeleine wedding which resulted in 20 of the images in the Commons category.
  • Our technology pool is continuosly used. We started tracking it more closely now and will report on that later on.
  • The first mini grant, a photosafari with the focus on documenting the history of the mining and iron working areas of Sweden, was completed; images are in this Commons category (uploading is still ongoing, 228 images so far).
  • We launched our funding for Community driven projects. It is meant that grants are a bit bigger than the mini grants.
  • A Photo safari was made in a shut down paper industry in Mölndal. 91 pictures on commons.
What worked and what did not?
  • Some statistics are hard to find. We are now relying on the Baglama tool to figure out viewings of media, which is not very flexible. It could help to have a tool where you could add those categories yourself in order to be able to dig in the data easier to see what is relevant.
  • The cameras are much more popular than the video equipment. Some feedback we get is that it is too much work in uploading video to Commons. A user friendly pipeline from Youtube to Commons has been suggested. Another idea is to make it possible to upload the major videoformats and have the conversion handled serverside (and the proprietary file has been thrown away afterwards, never visible to anyone).

Any additional details:


Free knowledge in education

Free knowledge in education
How do you look upon Wikipedia?
What are the objectives of this program? Please include metrics.
  • Wikipedia is used as a teaching tool in education
  • Pupils, students and teachers contribute free knowledge
  • Teachers present the projects to be used as a resource for the pupils and students
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • Getting the agreements signed is a significant step for Wikipedia being used as a teaching tool.
  • New users: 4
  • Persons engaged in workshops and seminars: 12
Activities conducted.
  • Workshop for Center for school development [1]
  • The Education program extension got activated on Swedish Wikipedia after completing translation last month.
  • A short video for teachers and our Wikipedia in Education program was launched.
  • We signed agreements with the schools that will paricipate in the project Wikipedia collaboration with Swedish for immigrants.
  • Our intern Eric worked on complementing our Wikiversity course with a Moodle session.
  • We are having discussions to create a Wikimini in Swedish.
What worked and what did not?


Any additional details:

  • The teachers are very interested in learning more about Wikipedia, however it will take time for us to see if it gets used in class. The summer holidays started in early June and school will start in late August.


Content liberation

Content liberation
At the World War I edit-a-thon in Stockholm.
What are the objectives of this program? Please include metrics.
  • Increase GLAM's general interest to freely license their material and make it available for the projects.
  • Enhance the quality of the donated material.
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • We are continuosly strengthening our partnership with Europeana and have discussed more new projects related to GLAM and freely licensed content.
  • The Europeana challenge saw 8 participants improving 33 articles in 11 different languages, all with GLAM material.
Activities conducted.
What worked and what did not?
  • June is not the best month for edit-a-thons; school ends, National day and Midsummers eve and summer vacations starts, which gave a lower turnout than we hoped for.

Any additional details:

  • We made a presentationon our project Open Database for Public Art on the Wikimedia Foundation blog.


Reader participation

Reader participation
What are the objectives of this program? Please include metrics.
  • Identify weaknesses in the quality of content and disseminate our findings.
  • Identify weaknesses in the user interface and work to get them solved.
  • Create a positive image of the projects.
Progress against these objectives (include metrics and # of volunteers/staff involved)?
Activities conducted.
  • Two bugs reported, one on VisualEditor and one on playing video.
  • The personality rights page on Commons were translated to Swedish by an intern.
  • As mentioned above, the Education program extension got activated on Swedish Wikipedia.
  • An externally financed pre-study on UmepediA, a QR-pedia project in Umeå (when the city is the Cultural Capital of Europe in 2014), started.
  • The Swedish jury, consisting of five people (both professional museum photographers and Wikimedia volunteers) decided on the Swedish winners for the Wiki Loves Public Art photo contest.
What worked and what did not?

Any additional details:


Free knowledge awareness

Free knowledge awareness
The brochure
When did you last use Swedish Wikipedia?
What are the objectives of this program? Please include metrics.
  • Make policy makers and institutions aware of the advantages of free knowledge.
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • The survey gives us one baseline which we can measure future activities towards.
Activities conducted.
  • The layout of the brochure about free public information was finished by a volunteer.
  • The survey to the Members of Parliament about their knowledge and use of Wikipedia were finished. The results can be seen here.
  • Cooperated with Europeana Fashion with their work on a Handbook for GLAMs on how to organize edit-a-thons.
  • Assisted Europeana with the preparation of a case study about our joint edit-a-thons. The report will be ready in August.
  • Created a well received presentation about the work done within the Europeana Awareness project for the Europeana Awareness Assembly (where GLAM professionals involved in the Europeana Awareness project participated). The Prezi presentation can be found here.
What worked and what did not?
  • The survey had response rates of 25%. While that is quite a lot of MPs, the conclusions that can be drawn from the survey are not rock solid.

Any additional details:


Lessons learned

Lessons from this month

A key objective of the funding is to enable the movement as a whole to understand how to achieve shared goals better and faster. An important way of doing this is to identify lessons learned from entities who receive funds, and to share these lessons across the movement. The purpose of this section is to elicit some of these insights, which will be shared throughout the movement. Please answer the following questions in 1–2 paragraphs each.

What were your major accomplishments in the past month, and how did you help to achieve movement goals?

  • The large number of edit-a-thons, increasing the quality on the content.

What were your major setbacks in the past month (e.g., programs that were not successful)?

  • No major setbacks in June.

What factors (organizational, environmental) enabled your success?

  • Dedicated staff makes things work smoothly.
  • Having an office made it very easy to organize several edit-a-thons in a short time span.

What unanticipated challenges did you encounter and how did this affect what you were able to accomplish?

  • The fact that our Education manager leaves us to start working as Global education manager will partly affect our Wikipedia in Education program. Sophie has built a strong reputation among teachers and it will take some time to get up to speed on that. On the other hand, we will lower the intensity of the program, and planning for synergies with the projects Swedish for immigrants and Women on Wikipedia that really takes off in August.

What changes might you make in executing your initiatives into the next month?

  • We have started on getting more volunteers involved in our projects. On each project page, there is a prominently displayed list of tasks suited for a volunter, (example) and all these are also aggregated to a long list.
  • We are also looking deeper into measuring the impact. We are building a matrix to be able to track which goals each project are helping to complete.

Additional information

Web version of our annual report.

Provide any other relevant information that may be helpful or relevant for the FDC (e.g., links to any media coverage, blog posts, more detailed reports, more detailed financial information).

  • One board meeting were held, minutes available in Swedish.
  • After the board meeting we had a picnic for members and the general community which was well attended.
  • Our annual report were finally printed.
  • We launched a survey to help us create a communications strategy and communications plan. It was sent out to all members and subscribers to our newsletter as well as announced on Facebook and Twitter. We will use the input to shape these.
  • Two board members from Wikimedia Norge visited our board for a full day meeting where we shared our experiences from growing as a chapter and recruiting.
  • Our intern Stefan who has been helping us with a lot of Administrative tasks ended his period sponsered by Arbetsförmedlingen (The Employment Agency) but will continue to volunteer at our office at 60%, coordinating Wiki Loves Monuments until the end of October.
  • Our intern Eric's internship ended.
  • We continue to improve our accounting module in CiviCRM. For the visitor, particular improvement of interest could be the summary and the possibility to see amounts per account, both in total and per costcenter.
Sample pictures and movies from June.
  • Picnic after a board meeting.
    Picnic after a board meeting.
  • From a photo hunt, the first of our approved mini grants.
    From a photo hunt, the first of our approved mini grants.
  • One participant at the 1864 edit-a-thon, with detailed edit plans on the whiteboard.
    One participant at the 1864 edit-a-thon, with detailed edit plans on the whiteboard.

Compliance

Is your organization compliant with the terms outlined in the grant agreement?

As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes.

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes.

Signature

Once complete, please sign below with the usual four tildes.
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